Accounts Payable [Malaysia]

 

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JOB
DESCRIPTION
Position Title Executive (Account Payable)

Industry Motor Vehicle Distributor/Retail

Location Petaling Jaya

Job Description
The Accounts Payable role is responsible for all aspects of finance operations of Accounts
Payable. This encompasses all finance processes, internal controls and acting as the system owner for all accounting systems relating to Accounts Payable.

Job Responsibilities
Accounts Payable operations and petty cash reimbursement (60%):

● Ensure that accounting processes and journal entries are in accordance with relevant accounting principles,

● internal controls and group policy as applicable.
● Responsible that all documents are validated and processed before month end closing or stipulated deadline.
● Ensure invoice processing, supplier payment, utilities payment and petty cash reimbursement are posted accurately and on timely manner.
● Responsible to ensure that supplier documentations are complying to the statutory requirements.
● Attend to urgent request from business units and resolve operations issue.
● Monitor accrual amounts on a regular basis.
● Liaise with all approved payables to maintain good relationship and ensure all invoices are paid within credit terms.
● Work with Functional Stakeholders to suggest modifications to processes and implement relevant system functionality within the Finance Operations function.
● Work closely with Northern and Perak Finance Operation team to ensure completeness of inter-company transactions accounted in respective company’s book.
● Prepare relevant schedules and reports to the Management report for the compilation of additional financial information.
● Make necessary inquiry on unusual expenses or trend.
● Take on any ad hoc tasks as advised by superior, relief for Insurance and excise duties

VSB posting.

Transformation and digitization (15%):

● Participate in the development of process improvement in Finance and uphold modernization of finance skillsets. Digitize inefficiencies from existing processes.

● Propose new working methods to reduce timelines and to increase Finance service level to business units or other operations function.

Control procedures and SOP (20%):

● Maintain strong compliance of control procedures; i.e. LOA in carrying out daily tasks.
● Ensure timely checking of:

• inter-company billings and reconciliation;
• bank reconciliations;
• trade payables reconciliation; and
• clearing accounts.

● Ensure reconciliation and clearing accounts items are cleared on timely basis; i.e. within reasonable ageing bucket.

● Ensure SOP is update on timely basis to ensure they stay relevant to the current need.

Audit and tax computation (5%):

● Ensure timely preparation of the audit and tax schedules.
● Manage internal and external auditors request on topics relating to the company.

Experience Needed
● 2 or more years finance experience in a progressively growing capacity.

● Diploma/Degree (any level), preferably in finance.

● Strong internal controls background, industry knowledge of best practice for finance operations.

● Strong command of written and verbal English.

● Ability to learn and adapt to new technologies.

● Good time-management skills and able to manage tasks in a systematic manner.

● Great inter-personal and communication skills to handle challenging discussion with diplomacy and logic.

● Able to simplify and communicate effectively.

● Team player, highly motivated, proactive and creative.

Job Type: Full-time

Salary: RM4,500.00 - RM5,500.00 per month

Benefits:

• Health insurance
• Parental leave

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Petaling Jaya: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Accounts payable: 2 years (Required)

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